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Community Engagement & Operations Coordinator

Location: Warsaw, Indiana (Kosciusko County)
Position Type: Part-Time
Reports To: Executive Director and/or Leadership Team

Combined Community Services is seeking a highly organized, flexible, and mission-driven individual to serve as the Community Engagement & Operations Coordinator. This dynamic, part-time role supports multiple areas of the organization, including volunteer coordination, administrative support, donor engagement, front desk operations, facility coordination, and seasonal event planning. The ideal candidate thrives in a fast-paced nonprofit environment,
enjoys wearing multiple hats, and is passionate about supporting both the internal operations and external engagement efforts that make CCS successful.

 

Key Responsibilities

  • Volunteer Coordination
    Recruit, schedule, and support volunteers across CCS programs and events
  • Provide orientation, training, and ongoing communication for volunteers
  • Track volunteer hours and maintain accurate records
  • Ensure volunteers feel welcomed, valued, and aligned with CCS mission
    Administrative and Donor Support
  • Assist with administrative tasks, including data entry, filing, and reporting
  • Support fundraising efforts through donor communication, acknowledgments, and event
    assistance
  • Help maintain donor records and assist with stewardship activities
  • Provide support to the Executive Director and leadership team on special projects and organizational priorities
  • Front Desk Operations and Training
  • Coordinate front desk coverage, scheduling, and daily operations
  • Train staff and volunteers on front desk procedures, customer service expectations, and intake processes
  • Ensure a welcoming, organized, and efficient front desk experience for all guests and callers
  • Facility and Building Operations
  • Oversee general building organization, cleanliness, and functionality
  • Coordinate cleaning schedules and assist with maintaining a safe and welcoming environment
  • Support the organization of donations and shared spaces across the facility

Event and Program Coordination

  • Assist in planning and executing CCS events and fundraisers
  • Lead coordination efforts for seasonal programs such as Adopt-A-Family and The Glass Slipper
  • Support logistics, volunteer coordination, and communication for events
  • Ensure events are well-organized, engaging, and aligned with CCS mission

Qualifications

  • Associate or Bachelor’s degree in Nonprofit Management, Business, Communications, or related field preferred (or equivalent experience)
  • Experience in administration, volunteer coordination, event planning, or nonprofit work
    preferred
  • Strong organizational and time-management skills
  • Excellent communication and interpersonal skills
  • Ability to manage multiple priorities and adapt to changing needs
  • Proficiency in Microsoft Office and a basic database system

Core Competencies

  • Strong attention to detail and follow-through
  • Positive, team-oriented attitude
  • Ability to take initiative and work independently
  • Commitment to hospitality and excellent customer service
  • Passion for community impact and nonprofit excellence

Schedule and Compensation

  • Part-time hours with flexibility based on organizational needs
  • Occasional evenings or weekends may be required for events
  • Compensation based on experience

Hiring Application

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